LOCATION - 7052 W. GUM ROAD, MURFREESBORO, TN 37127
Booking Deposit: $_______ Date Paid_________ Check #_____________
1.Venue rental period begins at 6am on the day of the event and ends at noon on the
day after the event.
2. Location will include choice of any/all non-residential facilities located on Ranch
Property, and be accessible to unload/load and will allow access for vehicles. Vehicles will remain on driveways
at all times, with the exception of directed parking and unloading heavy loads and this is with prior approval from
the owner.
3. All clean up will be thoroughly completed
and trash removed from the premises by the client. All buildings will be left in the condition they were in the morning
of the event. Please turn lights and air conditioning systems off before leaving for the evening.
Client
Certification: I understand that it is IMPERATIVE that my cleanup crew complete site cleanup (including
all trash removal, cigarette butts, decoration tear down, removal of nails, hardware, staples, breakdown and stacking of chairs,
tables, cleaning camper, vacuuming carpets, etc.) by noon on the day following my event. Should my clean-up crew not
arrive by 10 am on the following morning, I give Cheval Manor authority to begin cleanup at that time, and I will pay $15.00
per man hour for this service.___________________________________signature of client.
4. We are located in a semi-secluded rural setting and enjoy the peace and tranquility of our location. We
understand that there are events and parties where guests need to "let loose" and "Partay!"...however, we
are not that place. Because this is our home, and we think highly of our neighbors, extremely loud or heavy base music
is not allowed here, nor are excessive noise, yelling, fireworks or rowdy behavior. We like to have fun, too. Just
use common sense and moderation. After 9PM gentle music will be allowed and all activities will
curtail by 10PM. Our noise ordinance will be strictly observed.
5. Electrical service is provided at each
building.
6. Payment for the venue rental ($900) is as follows:
20% NON-REFUNDABLE deposit is
required to reserve the event date. (Personal check OK.)
40% payment is due 30 days prior to event. (Personal check
OK.)
40% balance due on the morning of the event date (certified funds or cash only).
7. Refunds/cancellations:
The 20% reservation deposit is Non-Refundable. We hope you understand that when you make your deposit, you do so after
careful consideration. When we accept your deposit, we are promising to hold the day for you and you alone. This
is YOUR day. No other events will be taking place on Cheval Manor that day. Should you have to cancel your event
date, it is possible that we will not be able to re-book it to another client. If you have to cancel your booking with
30 days of your event, HALF of your 40% payment is refundable to you.
8. It is wise to have a "Rainy Day"
plan. Keep in mind that our Pavillion is not fully enclosed, and if storms come in from the North, rain will blow into
the area.
9. Serving
alcohol is allowed, however consumption of alcohol should be in moderation. We certainly want you to have fun, enjoy
this special day, but please remember that this is our home. We have neighbors and other visitors to the barn that we
must be considerate of. Having loud, disrespectful groups or individuals will not be allowed. Proof of
Personal Event Insurance is required. See Paragraph 14.
10. Damage/Cleaning/Security Deposit: Client
agrees to pay a deposit of $300 (personal check on the morning of your event) which covers damage and after-party cleanup
to property of Cheval Manor Ranch/Karen Brown by any member/guest of the client during the event period. The cost of
any property damage done will be deducted from the deposit before refunded at the end of the Venue rental period. If excessive
property damage occurs (over $300), client agrees to repair/replace or cause to repair/replace the damage. This also includes
any unfinished cleanup (including cigarette butts), trash removal, decoration removal, or any other labor required to restore
the property to its original condition prior to the event.
11. Client understands that our parking capacity
is somewhat limited. Please encourage your guests to carpool to the best of their ability. Free parking and mounted
or unmounted attendant/s will be provided for smooth flow and direction of traffic.
12. Cheval Manor Ranch
will have the grounds (selected for the event) in a neat, trimmed and manicured condition as close to the event date as possible,
weather allowing.
13. Client understands that Cheval Manor is a working equestrian ranch and that she/he/they
are fully responsible for the actions of their guests. It is highly recommended that the client alert all their guests
to the potential hazards at the Ranch, especially those with clients with young children. These typical ranch risks
and hazards include, but are not limited to, electric fencing, horses in nearby pastures, open water (pond, pool, creeks,
etc.). Parents with young children must be alert to their child's location at all times. Most of the horses at the
ranch are owned by other people. Feeding, interacting with, teasing and otherwise disruptive behavior around the horses
is not allowed.
Should you desire one-on-one time with a quiet horse and handler for
children under 14 and under, this can be arranged for $75.00 per hour. The handler will be glad to give short individual
"pony rides" on a lead rope, to your young guests. Cheval Manor Ranch cannot and will not be liable
nor responsible for the actions of the Client and their guests while they are on Ranch property.
14. Proof of Special
Event Insurance, ($1,000,000 coverage) naming Karen Brown and Cheval Manor as Additional Insureds, is required.
Most Homeowners Policies have a standard clause with this coverage, however, if none is in place, it may be purchased separately
for a nominal fee. Several companies provide this type of specialty insurance. The Event Helper (www.TheEventHelper.com) and NASEP specialize in Special Event Insurance. Click on the link below to take you directly to their website for
more information, quotes and coverages:
Instant
Special Event / General Liability insurance Quote
Complete the following information if you
are already covered by your existing homeowners policy:
Your insurance carrier:_____________________________________Agent
Name:_____________________________
Policy #___________________________________
ACCEPTANCE:
I/We understand the terms and conditions set forth in the agreement above. Any changes to this agreement, once signed,
must be agreed upon by both parties to take precedence.
